Case Study · Healthcare and Medical Equipment Logistics
Inter-Hospital Transfer of Neonatal Incubators: Glasgow
2 units
Neonatal incubators
Under 140 kg
Each device
08:30-10:00
Transfer window
Fourth floor
Clinical collection
Project Overview
EcoGreen Movers was appointed by Draeger Medical to transfer two neonatal incubators from Princess Royal Maternity Hospital to the maternity unit at Queen Elizabeth University Hospital in Glasgow. Each device measured approximately 1,375 mm wide by 775 mm deep, stood up to 2,200 mm high and weighed under 140 kg.
The collection originated from a fourth-floor clinical site, with a designated commercial manager coordinating access and handover at both hospitals. Wider capability is set out on the commercial relocation page.
The Complexities: Operational Risks
A clinical setting changes what an acceptable move looks like.
- Clinical environment: the movement had to avoid obstructing staff, patients and hospital circulation while preserving a calm, professional presence.
- High-value, sensitive devices: the incubators required upright transport, protection against tipping and secure restraint beyond reliance on their fitted brakes.
- Precise handover: the appointment window, lift access and named contacts at both maternity sites required close coordination, with no expectation of additional hospital labour.
Execution and Agility: The EcoGreen Response
- The transfer was planned around a dedicated crew, a direct vehicle and a controlled handover sequence.
- The client arranged delivery of the prepared devices to the main collection entrance, while EcoGreen managed movement from the agreed handover point.
- Brake status and stability were checked before loading rather than assumed.
- Secondary restraints were applied inside the vehicle to control lateral and forward movement.
- The units remained upright and were separated from other loads throughout the journey.
- Unloading ran through the maternity entrance under the supervision of the designated client representative.
The Outcome
The appointment-led model enabled both incubators to move between hospitals without diverting clinical staff into logistics activity. Direct transport, upright securement and named-point handovers reduced custody ambiguity and protected equipment readiness for the receiving maternity unit.
The case evidences the ability to operate inside sensitive healthcare environments, where reliability, calm execution and asset protection carry greater procurement weight than price alone.
Procurement Green Flags
- Named-point clinical handover
- Upright secondary restraint
- No reliance on hospital labour
- Direct dedicated transport
- Brake and stability checks
- Calm site conduct
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Transferring Sensitive or High-Value Equipment?
Named-contact handovers are standard on this kind of work.